Policy and Government Relations Administrative Assistant

Children Now is a nonpartisan whole-child research, policy development, and advocacy organization dedicated to promoting children’s health, education, and well‐being in California. Children Now also leads The Children’s Movement of California, a unique network of more than 4,700+ business, education, caregiver, civil rights, faith, and community‐based organizations, as well as thousands of individuals, working together to make children a top priority in public policy. Learn more about Children Now here, including its core organizational values.

Position

We are seeking a highly motivated, self-starting and detail-oriented individual to support Children Now’s ongoing policy advancement and advocacy efforts to ensure that all children in California have access to the supports and opportunities they need to thrive, including high quality early learning opportunities, supportive K-12 schools, and high-quality health care, especially mental health supports. Specifically, this position will support the policy teams by helping advance and advocate Children Now’s positions on legislation, budget, and administrative actions. This position will also provide office management and operations support for our Sacramento office. The position is located in our Sacramento office and reports to the Senior Director of Government Relations.

Ideal applicants

This position is ideal for someone with an interest in children’s policy, who enjoys learning and contributing in a fast-paced environment, and who has a deep commitment to racial equity and Children Now’s mission. The candidate must be flexible, adaptable, and someone who takes initiative and is solutions oriented. The candidate will have exceptional written and oral communication skills and talent in managing multiple tasks efficiently. The position offers an opportunity to a candidate who is interested in learning about policy, advocacy, and coalition-building to improve the well-being of all of California’s children and remove racial and other inequities that limit children’s opportunities to reach their full potential.

Primary Responsibilities

  • Support policy and government relations teams in scheduling meetings, virtual and in-person, and conference calls;
  • Assist in scheduling, planning and coordinating policy and legislative briefings and events, including staff events;
  • Hand deliver documents to legislative and administrative offices at the State Capitol as needed;
  • Develop position letters, fact sheets and other documents in support of policy teams;
  • Support legislative bill review and tracking, as well as track legislative budget and policy committee hearings in support of policy teams;
  • Develop and support systems for sharing government relations information and communicating across policy teams;
  • Serve as the government relations and Sacramento office liaison for staff and teams in other offices;
  • Provide general administrative and office management support for our Sacramento-policy and government relations staff;
  • Coordinate and facilitate all administrative tasks needed to ensure the smooth running of the Sacramento office;
  • Work in collaboration with the Associate Director of Operations and Sacramento staff, to plan and organize events, retreats, special meetings, compliance trainings, and other employee engagement activities;
  • Ensure the Sacramento office is in compliance with the organization’s plan and policy;
  • Serve as a member of the safety committee to assist with facilities emergency evacuation plans/procedures;
  • Maintain and update databases and files, and conduct research as needed; and
  • Perform other duties as assigned.

Qualifications

  • At least two years of relevant experience with relevant responsibilities in a fast-paced environment, demonstrated outreach skills and ability to engage professionally with an extensive and diverse range of external partners and entities;
  • Proficient and knowledgeable with technology, equipment, and software, specifically in Microsoft Office suite, especially in Microsoft Outlook and Excel and MS Teams as well as familiarity with social media;
  • Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple and diverse priorities under pressure;
  • Demonstrated effective written and verbal communication skills and the ability to work collaboratively in and across teams;
  • High-level efficiency, recall, and attention to detail;
  • Excellent organizational, administrative and project management skills;
  • Superior judgment, confidentiality and discretion;
  • Creativity, a positive attitude, and highly flexible to take on a range of assignments;
  • Ability to be forward-looking and actively seek opportunities and propose solutions;
  • Proficiency in prioritizing conflicting needs, being resourceful, handling matters expeditiously and proactively, and following through on projects to successful completion often with deadline pressures;
  • Ability to learn quickly and a commitment to quality work;
  • An interest in public policy, politics, philanthropy and the range of issues affecting children;
  • Able to work effectively with others in a vibrant, diverse and multicultural environment;
  • Bachelor’s degree or equivalent; and
  • Experience in California legislative policy environment, a plus.

Physical Requirements

  • Ability to lift 15 pounds at a time.
  • Ability to be able to move and rearrange light furniture.
  • Ability to be able to set up office technology by occasionally requiring positioning under desks and dexterity to attach wires and cables.

Compensation

Salary range is competitive and commensurate with skills set and experience. Generous benefits.

To Apply

Please complete the application form. All applicants must attach the following as part of their online application: 1) cover letter, 2) resume, 3) two-to-three-page writing sample, and 4) three to five references (including former supervisors). Please submit attachments in PDF or Microsoft Word format only.

We do not accept phone inquiries regarding the position; please do not call. Position open until filled.

Children Now COVID-19 Vaccination Policy
The health and safety of our employees is our number one priority. Thus, Children Now has implemented a COVID-19 vaccination policy covering all employees. To be compliant with this policy, all new staff members shall be required to provide proof of their vaccine status at the start of their employment, unless a reasonable accommodation is requested and approved.

Children Now is an equal opportunity employer and is committed to staff diversity, equity, and inclusion. Children Now values diversity as an asset essential to accomplishing our work and views diversity as including differences in race, national origin, age, sex, sexual orientation, gender identity and/or expression, disability, veteran status, job skills, education, and geographic location and any other category protected by law. We encourage all qualified candidates to apply.