Administrative Assistant, Policy and Government Relations

Children Now is a nonpartisan whole-child research, policy development, and advocacy organization dedicated to promoting children’s health, education and well‐being in California. Children Now also leads The Children’s Movement of California, a unique network of more than 3,500 business, education, parent, civil rights, faith, and community‐based organizations, as well as thousands of individuals, working together to make children a top priority in public policy. Learn more about Children Now here, including its core organizational values.

Position Description

We are seeking a highly motivated, self-starting and detail-oriented individual to serve as the Administrative Assistant for Policy and Government Relations.  This position provides administrative and office management for our Sacramento office.  The ideal candidate will have experience providing high level administrative support, exceptional written and oral communication skills and talent in managing multiple tasks efficiently.  The candidate must be flexible, adaptable and someone who takes initiative and is solutions-oriented. This position is ideal for someone with an interest in children’s California policy who enjoys learning and contributing in a fast-paced environment, and who has a deep commitment to racial equity and Children Now’s mission.  The position offers an opportunity to learn about research, policy advocacy, coalition-building and fundraising while helping to support our efforts to improve the well-being of all of California’s children and remove racial and other inequities that limit children’s opportunities to reach their full potential. The position is located in our Sacramento office and reports to the Senior Director of Education and Government Relations.

Primary Responsibilities

  • Provide general administrative support and office management duties for the Sacramento-based policy staff and the Government Relations team;
  • Schedule meetings and conference calls;
  • Order supplies and track equipment inventory;
  • Assist in planning and coordinating policy and legislative briefings and events, staff events, travel arrangements and meetings;
  • Hand deliver documents to legislative and administrative offices at the State Capitol as needed;
  • Develop and support systems for sharing government relations information and communicating across policy teams;
  • Serve as the liaison for staff and teams in other offices;
  • Help with standard facility issues;
  • Provide assistance as the IT liaison with external IT company, with items such as the setup of new workstations, troubleshoot other issues;
  • Handle production of mailings, including maintaining and generating accurate lists, performing complex database document merges, and executing mailings;
  • Handle administrative needs which may include helping to prepare expense reports and submit timesheets;
  • Maintain and update databases and files;
  • Maintain and update office policies and procedures;
  • Conducting research as needed

Qualifications

  • Bachelor’s degree or equivalent;
  • At least two years of professional administrative or other relevant experience with high level responsibilities in a fast-paced environment, demonstrate skill of outreach and representing engagement professionally to extensive diverse range of outside entities;
  • Advanced knowledge in Microsoft Office suite, especially in Microsoft Outlook and Excel;
  • Demonstrated effective written and verbal communication skills and the ability to work collaboratively in and across teams;
  • High-level efficiency, recall, and attention to detail;
  • Excellent organizational, administrative and project management skills;
  • Superior judgment, confidentiality and discretion;
  • Creativity, a positive attitude, and highly flexible to take on a range of assignments;
  • Ability to be forward-looking and actively seek opportunities and propose solutions;
  • Proficiency in prioritizing conflicting needs, being resourceful, handling matters expeditiously and proactively, and following through on projects to successful completion often with deadline pressures;
  • Ability to learn quickly and a commitment to quality work;
  • An interest in public policy, politics, philanthropy and the range of issues affecting children;
  • Able to work effectively with others in a vibrant, diverse and multicultural environment; and
  • Experience in California legislative policy environment, a plus.

Compensation

Salary is competitive and commensurate with experience. Generous benefits.

Application Process

Applications must include a 1) cover letter, 2) resume, 3) two to three-page writing sample, and 4) three to five references.
Please submit your application materials to jobs@childrennow.org with attachments in PDF or Microsoft Word format only. Please include your name in the file name for all documents (e.g. g.smith – resume). We do not accept phone inquiries regarding the position.

Children Now is an equal opportunity employer and is committed to staff diversity, equity and inclusion. Children Now values diversity as an asset essential to accomplishing our work and views diversity as including differences in race, national origin, age, sex, sexual orientation, gender identity and/or expression, disability, veteran status, job skills, education, and geographic location and any other category protected by law. We encourage all qualified candidates to apply.