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Special Assistant to the President

Children Now is a nonpartisan umbrella research, policy development, and advocacy organization dedicated to promoting children's health, education and well-being in California. Children Now also leads The Children’s Movement of California, a grassroots network of more than 1,900 business, education, parent, civil rights, faith, and community-based organizations, as well as thousands of individuals, working together to make children a top priority in public policy. Learn more at


Position Description

We are seeking a highly-motivated, self-starting and detail-oriented Special Assistant to support Children Now’s President with scheduling and internal organizational management, extensive external education, health, and child welfare policy, advocacy, communications and outreach activities, as well as supporting the organization’s Children’s Movement and development (fundraising) efforts.  This position will be central to managing the President’s schedule according to key organizational priorities; supporting relationships with a wide range of partners, policy makers, funders and donors, key stakeholders and media; and preparing for a diverse scope  of meetings.  This full-time, nonexempt position will report to the President and be located in our Oakland office. 

Ideal applicants will be fast learners, able to handle a high volume of work quickly and efficiently, with excellent recall and superior attention to detail.   Candidates should have strong written, verbal and interpersonal communication skills and excellent judgment and work ethic. The candidate must be flexible, adaptable and solutions-oriented and able to effectively anticipate the needs of the President.  This position is ideal for someone who thinks strategically, takes initiative and enjoys learning and contributing in a fast-paced environment, as well as a deep commitment to racial equity and Children Now’s mission.  The position offers an opportunity to learn about research, policy advocacy, coalition-building, politics, nonprofit management and fundraising while helping to support our efforts to improve the well-being of all of California’s children.  


Primary Responsibilities:

Using initiative, attention to detail and critical thinking skills, efficiently complete a diverse variety of administrative, communications and project management tasks for the President including but not limited to:

  • Professionally manage the President’s busy and rapidly changing calendar to optimize his time and ensure his schedule reflects key organizational priorities;
  • Schedule internal organizational meetings that the President participates in, including staff meetings and numerous project director meetings;
  • Support the President with posting of daily social media posts;
  • Maintain contacts dataset for the President and assist with maintaining development and communications databases;
  • Coordinate travel arrangements, plan and prepare for meetings and events and handle all administrative needs such as time reporting, expense reports, etc.;
  • Keep the President well-informed about and prepared for a wide range of external meetings and responsibilities, following up appropriately;
  • Support The Children’s Movement recruitment and engagement;
  • In partnership with the Development & Communications Department, draft correspondence and prepare meeting presentation materials for the President to support outreach and development as well as to strengthen key relationships and increase the visibility of the organization; and
  • Support communications and relationships with the organization’s Board of Directors and Leadership Council, including serving as the liaison in communication, preparing necessary materials for board meetings and maintaining official records of the board.
  • Manage a variety of special projects for the organization and leadership team, including event planning, related to outreach, development, operations or policy efforts with a strong outcomes- and solutions-orientation;  
  • Provide additional administrative, development and policy assistance, as needed; and
  • Conduct other duties as assigned. 

Required Qualification:   

  • Bachelor’s degree;
  • At least two years of professional administrative or other relevant experience  with high level responsibilities in a fast-paced environment where there was extensive engagement with a diverse range of outside entities;
  • Demonstrated effective written and verbal communication skills and the ability to work collaboratively in and across teams;
  • High-level efficiency, recall, and attention to detail;
  • Excellent organizational, administrative and project management skills;
  • Superior judgment, confidentiality and discretion;
  • Significant experience with social media;
  • Creativity, a positive attitude, and highly flexible to take on a range of assignments;
  • Ability to be forward-looking and actively seek opportunities and propose solutions;
  • Proficiency in prioritizing conflicting needs, being resourceful, handling matters expeditiously and proactively, and following through on projects to successful completion often with deadline pressures;
  • Ability to learn quickly and a commitment to quality work;
  • Advanced working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint);
  • An interest in public policy, politics, philanthropy and the range of issues affecting children;
  • Able to work effectively with others in a vibrant, diverse and multicultural environment; and
  • Strong writing and editing skills.


Salary is competitive and commensurate with experience.  Generous benefits.

Application Process

Applications must include 1) cover letter, 2) resume, 3) brief writing sample (no more than 3 pages; excerpts are fine), and 4) three to five references. Please send and address all correspondence to:

Children Now
Attn: Special Assistant to the President Position Search
1404 Franklin Street, Suite 700

Oakland, CA 94612
Fax: 510-763-1974


E-mail applications with attachments in Microsoft Word or PDF format only. Please include your name in the file name for all documents (e.g., b.williams – resume). We do not accept phone inquiries regarding the position; please do not call. Position open until filled.


Children Now is an equal opportunity employer and is committed to staff diversity. People of color are strongly encouraged to apply.

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